How to Enter

STSN Entry Form

How to Enter

  1. Download Your Entry Form
  2. Print Your Entry Form
  3. Fill Out Your Entry Form
  4. Email your Entry Form along with a picture of your town to mysmalltown@bigvalleyjamboree.com
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Additional Forms and Information

Contest Regulations

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Information Package

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Press Release

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Event Rider

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Official Contest Rules & Regulations

Has your community got what it takes to be the winner of Small Town Saturday Night 2017?

Alberta’s small towns showcase the down-home hospitality and authentic western flavour that Alberta has become known for the world-over, but which one has what it takes to be the best? Small Town Saturday Night 2017, presented by Panhandle Productions LP., (collectively, the “Sponsors”), is a unique and exciting Contest designed to find out which small Albertan community stands above all the others. Small Town Saturday Night 2017 (the “Contest”) will seek out the most creative and enthusiastic small town in Alberta.

The winning Small Town Saturday Night 2017 Community will win the experience of a lifetime, including:

  • A once-in-a-lifetime country music event in their hometown

1. ENTRY PROCEDURE

 

NO PURCHASE NECESSARY.

By participating in this contest, entrants agree to be bound by the official rules and regulations of the promotion.

Beginning December 1, 2016 you can obtain an application for the Small Town Saturday Night 2017 Contest:

  • online at www.bigvalleyjamboree.com/stsn (the “Website”);

The application will require you to do the following:

  • Submit a completed application form, including your answers to all questions on the application form as instructed,
  • Any Entry Materials that are deemed inappropriate by the Sponsors or are not suitable for a family audience will be disqualified at the sole discretion of the Sponsors. All Entry Materials shall become the property of the Sponsors and will not be returned to Entrants. Entry Materials may be used by the Sponsors in accordance with these Contest Rules.
  • Once your Entry Materials have been completed, the Entrant can submit them by email to:
    • mysmalltown@bigvalleyjamboree.com

The Sponsors are not liable for lost, late, stolen, illegible, or misdirected entries.

Note: Entrants should refrain from submitting any photographs with their Entry Materials that show any clothing items bearing business, designer, or sports logos or designs (other than logos or designs owned by the Entrant) or that otherwise include intellectual property rights, personality rights or other third party rights which Entrant does not own or control. All Entry Materials must: (i) be original with the applicable Entrant; (ii) not have been previously published or won any other prize/award; and (iii) not infringe copyright, intellectual property rights, personality rights or other third party rights (including without limitation privacy, consent from people appearing in the material, personality or other property or civil rights) of any other party, including but not limited to any person, group, entity, or company. All uses of Big Valley Jamboree logos are subject to approval by the Sponsors.

To be valid, all entries must be received in full at the applicable destination above by January , 30, 2017, at 4:00 PM MST.

All entries must define a local beneficiary. This beneficiary may be a local charity, non-profit organization or municipal community funded project for event proceeds. Entrants must either be a member or employee of the local beneficiary, or be acting with their express endorsement and consent. A letter of endorsement is required in both cases.

For enquiries relating to your application, please contact mysmalltown@bigvalleyjamboree.com 

2. SELECTION PROCESS

 

The Top Ten (10) Finalists (the “Top Ten”) will be selected from all the eligible entrant applications received by 4:00 PM MST on January 30, 2017 via Voting as defined in Section 5.

Each Entrant who’s Entry Materials have led to his or her Community being selected to the Top Ten will be contacted by telephone and/or email to inform him or her of such selection no later than February 16, 2017. Note: The Sponsors are not obligated to notify Entrants that are not selected to the Top Ten.

The Contest Winner will be selected from the Top Ten (10) Finalists (the “Top Ten”) via Voting as defined in Section 5.

If the Tentative Winner cannot be reached within 72 hours of 11:59:59 PM MST March 29, 2017, or otherwise fails to comply with the Official Contest Rules, the prize will be forfeited to the entry with next highest vote tally of the Top Ten. If necessary this process will be repeated until a winner is chosen from the top ten finalists. Should a winner not be found by April 1, 2017 the prize will be forfeited and not fulfilled

The successful winner must provide the Sponsors with a certificate of insurance for the grand-prize concert as a condition of accepting the award. Failure to have insurance in place will result in an automatic disqualification.

3. CONDITIONS OF ELIGIBILITY

 

The contest is open to all residents of the Province of Alberta, except employees of, immediate family members of or those residing with an employee of Panhandle Productions LP., event sponsors and each of their respective affiliates or advertising/ promotional agencies.  “Immediate family” is defined as parents, siblings, children, spouse or common-law partner.

The Community being designated by the Entrant must be in the Province of Alberta in Canada and have an official population less than 20,000 people. 

Camrose, Alberta, is not eligible for this contest.

Past Grand Prize Winners of the Small Town Saturday Night Contest are not eligible for this contest.

The Entrant must be a legal resident of the Province of Alberta, Canada eighteen (18) years of age or older as of November 1, 2016.

The Sponsors have full and sole authority to determine if the Entrant and Community entered in the Contest are eligible to participate, and if the appropriate authorizations and information can be obtained from the owners of the proposed Venue, if applicable.

4. PRIZES

 

Grand Prize

One (1) grand prize winning Community will be chosen by audience votes from the Top Ten (the “Grand Prize Winning Community”).  The Grand Prize Winning Community will win the following prizes (collectively, the “Grand Prize”):

  • Small Town Saturday Night 2017 title and official plaque.
  • Host a mini-Big Valley Jamboree concert at a local venue featuring Gord Bamford Saturday April 29th, 2017.
  • The exclusive right to sell tickets to the event, with all funds raised benefitting the designated local charity, non-profit organization, or municipal community funded project.

The approximate value of the Grand Prize is $75,000.00 which is based on the Sponsors’ fees and expenses for staging the Small Town Saturday Night concert and subject to the travel requirements of participating Artists, the location and seating capacity of the venue hosting the concert.

The Grand Prize must be accepted as awarded. The Grand Prize is not convertible to cash and has no cash value. No transfer or substitution of any part of the Grand Prize is permitted by the winner. The Sponsor reserves the right to substitute any part of the Grand Prize with a prize of equal or greater value.

In addition to the Grand Prize, the Grand Prize Winning Community may be featured on a television broadcast at a date to be determined by the Sponsors in their sole discretion.

Note: Sponsors shall have the right, in their sole discretion, to determine whether any use of Small Town Saturday Night 2017 concert tickets is noncompliant with these Contest Rules.

All prize-winning finalist Entrants will be required to sign certain legal agreements and other appropriate documentation with Panhandle Productions LP should they choose to accept the prize. 

The odds of winning a prize are directly related to the number of Entrants and the number of audience votes.

5. Voting

 

Vote Determining The Top 10 Finalists

The information below applies to the public vote for the Top 10 Finalists of Small Town Saturday Night and forms part of the Official Rules for Small Town Saturday Night 2017. The public voting period will be from February 1, 2017 at 12:00:00 PM MST to February 15, 2017 at 11:59:59 p.m. MST (the “Top 10 Voting Period”).

Voters can vote for their favourite Community within all official entries online as follows:

VOTERS CAN VOTE FOR THEIR FAVOURITE COMMUNITY ONLY ONCE PER DAY.

At their sole discretion, Sponsors have the right to disqualify any voting that they deem to be fraudulent, in violation of the Official Rules or that would otherwise undermine the integrity of the Contest.

All eligible votes will be accumulated. The Top 10 Communities that receives the highest number of eligible votes during the Top 10 Voting Period will be named a Small Town Saturday Night Top 10 Finalist.

Vote Determining the Winner

The information below applies to the public vote for the winner of Small Town Saturday Night and forms part of the Official Rules for Small Town Saturday Night 2017. The public voting period will be from March 13, 2017 at 12:00:00 PM MST to March 27, 2017 at 11:59:59 p.m. MST (the “Finalist Voting Period”).

Voters can vote for their favourite Community within the Top Ten online as follows:

VOTERS CAN VOTE FOR THEIR FAVOURITE COMMUNITY ONLY ONCE PER DAY.

At their sole discretion, Sponsors have the right to disqualify any voting that they deem to be fraudulent, in violation of the Official Rules or that would otherwise undermine the integrity of the Contest.

All eligible votes will be accumulated. The Community that receives the highest number of eligible votes during the Finalist Voting Period will be named Small Town Saturday Night Winner 2017. The Grand Prize Community will be announced upon confirmation of the winning community.

6.  CONTEST SCHEDULE

 
  • December 1, 2016 to January 30, 2017


    Entrants complete their applications for Small Town Saturday Night 2017 via online submission.  Deadline is January 30, 2017 4:00 PM MST.

  • February 1 to February 15, 2017


    Online voting begins for Top 10 Finalists.  A BVJ Bandit Membership is required to vote.  Each member can cast one vote per day until February 15, 2017 11:59:59 PM MST.

  • February 16, 2017


    Top 10 Finalists revealed at 12:00PM MST
  • February 18 to February 26, 2017


    Video crews dispatched to Top 10 Communities.

  • March 11-12, 2017


    Videos of Top 10 Communities Uploaded to Big Valley Jamboree Youtube Channel, and loaded onto Small Town Saturday Night Voting Page

  • March 13 to 27, 2017


    Online voting begins for Grand Prize Winner.  A BVJ Bandit Membership is required to vote.  Each member can cast one vote per day until March 27, 2017 11:59:59 PM MST.

  • March 28, 2017


    All online votes will be tabulated and verified.

  • March 29, 2017


    Small Town Saturday Night Winner will be announced at 10:00 AM MST

  • April 6/7, 2017


    Production Tour of Small Town Saturday Night Winning Community

  • April 8, 2017


    Tickets On Sale for Small Town Saturday Night Concert

  • April 29, 2017


    Small Town Saturday Night 2017 to be held at local venue in winning Community

  • August 3-6, 2017


    Grand Prize Winning Community and Video Team will be profiled at 2017 Big Valley Jamboree.

7.  GENERAL RULES

 
7.1   The Sponsors reserve the right to change the structure, process, timing, duration or any other aspect of the Contest in their sole and absolute discretion.  Additionally, the Sponsors reserve the right to suspend, cancel or postpone the 2017 Small Town Saturday Night Concert in their sole and absolute discretion. If the whole or any part or parts of any activity relating to the Grand Prize is/are cancelled, for any reason, the Grand Prize Winning Community shall not be entitled to a refund or rescheduling of the event or compensation of any kind.
7.2 The Sponsors reserve the right to amend the Contest Rules or terminate the Contest without notice at any time without any liability or responsibility to any Entrant. The Sponsors further reserve the right to replace at their discretion any Entrant who for any reason fails or is disqualified from or unable to participate in any aspect of the Contest, as determined by the Sponsors in their sole and absolute discretion, with another Entrant, notwithstanding that such replacement Entrant may have been previously eliminated from the Contest.
7.3 It is a condition of entry and participation in the Contest that Entrants make themselves available to participate in the Contest, agree, sign and abide by all applicable Release Forms and these Contest Rules as devised from time to time by the Sponsors. Entrants agree to execute all documents necessary to assign any and all prizes to the appropriate Community. As part of the contribution to the Contest, the Sponsors may request Entrants to participate, free of charge, in any activity relating to the Contest including without limitation recordings and participation in interviews, appearances, promotional and publicity activities.
7.4 The Sponsors will have no liability to an Entrant who is unable to attend or take part in any part of the Contest for whatever reason, as determined by the Sponsors in their sole and absolute discretion.
7.5 The Sponsors’ decisions (or, where appropriate, the decision of the audience voting, as recorded by the voting service provider) are final and the Entrants acknowledge that the interests of the Contest shall override those of any Entrant.  Where the integrity of the audience voting system is compromised or the audience voting system is otherwise not functioning, as determined by the Sponsors in their sole and absolute discretion, the Sponsors reserve the right to make all final decisions in relation to the Contest. If, as a result of an error relating to the entry process, drawing or any other aspect of the contest, there are more potential winners of prizes than contemplated in these contest rules, there will be a random draw amongst all eligible prize claimants after the contest closing date to award the prize.
7.6 Each Entrant agrees that, to the extent permitted by law, the Sponsors and their agents can use, exploit, and distribute in any media whatsoever, including but without limitation over the Internet, now known or hereafter created, worldwide in perpetuity, the Entrant’s Entry Materials, name, likeness, image, voice, comments and appearances without any further consent or compensation.  Further, by entering the Contest, each Entrant represents and warrants that each individual who is included in photographs, videotapes, or any type of media for Entrant’s submissions (each an "Other Individual," and collectively, the “Other Individuals”) has as of the date of Entrant’s submission, agreed that the Sponsors and their agents can use, exploit, and distribute in any media whatsoever, including without limitation over the Internet, now known or hereafter created, worldwide in perpetuity, such Other Individual’s name, likeness, image, voice, comments without any further consent or compensation. By entering, all Entrants agree to waive any and all copyright interest, of any nature or kind, they may have in their Entry Materials, including but not limited to essays, videos, lyrics and music composed by the Entrants, and appearances, including without limitation any moral rights in the foregoing, and unconditionally assign such rights and interests to Sponsors. By entering the Contest, each Entrant represents and warrants that each Other Individual has, as of the date of Entrant’s submission, agreed to waive any and all copyright interest, of any nature or kind, they may have in any Entry Materials provided in connection with the Contest, including but not limited to essays, videos, lyrics and music composed by such Other Individual or an Entrant, and appearances, including without limitation any moral rights in the foregoing.
7.7 Sponsors shall own all rights, including copyright, in the Entry Materials including but not limited to essays, videos, lyrics and music composed by the Entrants. Sponsors shall have the right to edit or extract Entry Materials for use in perpetuity without compensation to Entrants.
7.8 There is no obligation on the part of the Sponsors to record or broadcast the appearance or participation of any particular Entrant in connection with the Program.
7.9 All Entrants shall sign a document declaring that they have read, understood and complied with the Contest Rules and attesting to their eligibility as stipulated in these Contest Rules.
7.10 Entrants acknowledge that the Contest Sponsors and each of their directors, officers, employees, agents and members are not responsible for and are in no way liable for any injuries (including death), loss or damages arising from the Contest or the Program and agree to release and hold harmless all such Contest Sponsors from any liability in connection with the Contest, the Program or any prize awarded.
7.11 Each prize must be accepted “as is” and may not be exchanged for an amount of money, auctioned, bartered, sold or transferred and are non-refundable. No substitutions will be allowed.
7.12 Any costs or expenses incurred by the winner in claiming or using his/her prize will be the responsibility of the winner. Panhandle Productions in their sole and absolute discretion, may make available event planning personnel and up to $5,000 towards event activation. Expenses must have prior approval from Panhandle Productions and will be reimbursed only if accompanied by an original and valid receipt.
7.13 Refusal to accept a prize release the Contest Sponsors and each of their directors, officers, employees, agents and members of all responsibility and obligations toward the winner of such prize.
7.14 All information requested by and supplied to the Sponsors by each Entra

 

Important Dates

  • December 14 - January 30, 2017
    Applications Accepted until January 30, 2017 4:00:00 PM MST
  • February 1 - 15, 2017
    Online Voting for your Small Town
  • Feb 15, 2017 11:59:59 PM MST
    Voting Closes
  • February 16, 2017
    Top Ten Winners Announced
  • February 18 - 26, 2017
    Video crews dispatched
  • March 13 - 27, 2017
    Online voting until March 27, 2017 11:59:59 PM MST>
  • March 29, 2017
    Small Town Saturday Night Winner Announced 10AM MST
  • April 29, 2017
    STSN 2017 held at local venue in winning Community